Course Registration: Financial Agreement, Disclosure Statement and Electronic Consent

This Agreement between You and Xavier University School of Medicine Aruba  (the “University”) takes effect on the first date that you register for any course each term at the University.

By registering for that course, You agree as follows:

You have established an account with University through its Student Finance Office, subject to each provision set forth below. The University recommends that You print and keep a copy of this Agreement for Your own reference.

Applicability: Charge” means each purchase, charge, fee, fine, tuition or mandatory charge made or obtained by You, made or obtained by someone else with Your permission, or assessed to You, by, from, or with respect to the University. Your account is the instrument through which the University processes Your financial transactions with the University. This Agreement applies to each Charge including, but not limited to:

  • Tuition and Fees;
  • Residential Life charges such as room, board, damage fines, ;
  • Public Safety charges such as parking permits, parking fines, posting fees, ;
  • Health Insurance, if applicable; and
  • Various University department charges/fines.

FERPA: FERPA” means the Family Education Rights and Privacy Act of 1974, a federal law which is designed to protect the privacy of and limit access to Your education records.  You must complete a FERPA form in order for information to be released to any third part person, including Your parent.

Promise to Pay: You must pay the total amount of each Charge billed by the due date listed on Your billing statement. You also must pay each late payment penalty and other fee or expense due under this Agreement. Non- attendance does not constitute a withdrawal from the course. Consequently, You need to consult the University withdrawal policy to learn how a withdrawal from any course affects Your University account balance.

Notices: You must keep Your address current. You are bound by the information contained in any letter the Student Finance Office mails to Your address on file. The University requires each notice or letter sent to the University to be sent to: or mailed to:

Xavier University School of Medicine  Student Finance Office

1000 Woodbury Road, Suite 109

Woodbury, NY 11797

Billing Statement: The University uses electronic billing via e-mail rather than by U.S. mail. You will receive a message through Your University e-mail account when a billing statement is available to You. The University is entitled to generate billing statements each month that You have a balance due, have a credit balance, or have had a change to Your account after the previous billing cycle. The e-mail message will container your invoice and instructions how to pay. The balance is due before the start of classes for each term or when assessed after the classes start. Fines, penalties and service fees are also due when assessed. If the University receives payment of the “Amount Due” by the initial due date on the billing statement, the University does not assess any late payment penalty. The University assesses a late fee and a payment penalty of 1.5% of the past due balance on the portion of the “Amount Due” still remaining unpaid after the initial due date (effectively, each month the account remains unpaid). The University may apply payments and credits to the amounts owed on Your account in any order that the University chooses.

You are responsible for Your account. You must send all invoices to any person you wish to have pay on your behalf.

Cancellation/Entire Balance Due: The University may cancel Your account, take away Your account privileges or administratively withdraw You at any time for any reason. If Your account is cancelled, You must immediately pay the outstanding balance on Your account in full including, without limitation, all late payment penalties and other fees and expenses due under this Agreement.

The University restricts any transcript, diploma or other academic service or resource for any account with a past due balance.

Returned Payments: If a payment is made on Your account and the payment is returned to the University unpaid as a result of non-sufficient funds, then the University is entitled to charge Your account a $100.00 fee and administratively to withdraw You from the University.

Collection Agency Fees: If the University considers it necessary to engage the services of a collection agency or attorney to obtain payment, then You must pay an additional collection fee of 15% of the principal balance plus any attorney fees, reasonable expenses, and other costs incurred, to the maximum extent allowed under applicable law.

Student Handbook: The University may update and change the policies in the student handbook without notice.  You are subject to all rules and regulations set forth in the student handbook which can be found at

Withdrawal: All class withdrawal policies are posted in the student handbook and are subject to change at any time.

Refunds: The refund policy of the University is found in the student handbook.  You can request a refund by e-mailing the student finance office via Your Universitye-mailaccount.

Change of Terms: The University can change this Agreement at any time. Any change to the Agreement applies only to new Charges and to the outstanding balance on Your account, as of the effective date of the change. The University will notify You of any change at least 15 days before the start of the next scheduled billing cycle when the change takes place.

Governing Law: This Agreement is governed by the laws of the country of Aruba